OpenCyber AcademyLesson map
Lesson 16 published. Map, example, EX070.
flowchart TD
C["Monthly check: invoices entered against payments"] --> G{"Does this payment have its emailed invoice?"}
G -->|No| R["Record the gap and the date. Tell Mrs. Adeyemi"]
G -->|Yes| M["Enter it once. Do not pay a second copy"]
R --> X["Do not invent a paper bill. Do not mark the check clean"]
A missing document stays missing until it is found.
Logical drawing
monthly check already set
invoices entered, compared with payments
this month
one payment, no emailed invoice beside it
|
+-- the gap is written, with the date
+-- a homemade paper bill would fake the record
+-- a gap is not, by itself, proof of theft
Learning outcomes
After this chapter, you should be able to:
- Record a payment that has no emailed invoice, and date that gap.
- Tell Mrs. Adeyemi rather than closing the check.
- Refuse to create a paper bill so the folder looks complete.
16.1 The earlier rule was about two copies. This finding is about none
Chapter 3 stopped a double payment: the emailed copy is entered once, and the paper copy is marked received. This month's check meets a different shape. A payment is in the record, and the emailed invoice for it is not. He leaves that unmatched payment as an open notebook line. Writing a fresh paper bill would create the document the check just found absent. Kwame notes the gap and the date, and he tells Mrs. Adeyemi, who is accountable. He does not tick the monthly check as clean. He also does not treat the gap as proof that money was stolen. The notebook holds a missing invoice, not a named culprit, an amount, or a bill number.
16.2 Worked example
Lesson table; scroll horizontally to read all columns →
| Proposal | What it does to the gap | Decision |
|---|---|---|
| Write the gap and the date, and tell Mrs. Adeyemi | Keeps the finding | Accept |
| Draft a paper bill so the folder matches the payment | Invents the missing invoice | Refuse |
| Mark the monthly check clean | Hides the gap | Refuse |
| "Someone stole it" | A cause the check did not show | Do not write that |
Synthetic case. No amount, supplier name, or bill number is added.
Errors and limits
Leaving the gap open does not stop the café from asking the supplier for a copy later. That request, if made, is a new line in the notebook. This chapter does not start it, and it does not accuse a member of staff.
Apply
- EX070 — What is the check allowed to close? The monthly comparison finds one payment and no emailed invoice for it. A colleague wants a paper bill written so the folder matches, and wants the check marked clean. What is recorded, and what is not created?
Show marking criteria
Rubric: 3 = record the gap and the date; tell Mrs. Adeyemi; do not create a paper bill; do not mark the check clean;; 2 = record the gap and refuse both repairs;; 1 = one of those;; 0 = none.